PO Box 55290. Keep medical EOBs in a file for one year. Cigna, a large health care insurance carrier, recommends that you keep EOBs for at least one year. The question is often asked as to how long these records should be stored? The dental records should be stored securely in a fireproof cupboard or filing cabinet. How long should medical providers office keep EOBs on? Before I respond, let me first say that it is always important to check for guidelines specific to your state. You can scan or move already-electronic documents over to a secure online location from your desktop. Solicitar ms informacin: 310-2409701 | administracion@consultoresayc.co. Your insurance company may offer e-health options or you can find one to use independently, which is a good idea if your insurance changes. Patients may need these documents for their own records or to provide them to another healthcare provider. The EOB explains the benefits paid in detail by procedure. Most medical reimbursement plans will accept a printout of the days transaction. EOB: Explanation of Benefits. The radiographs in dental records release metals when burned and this isnt healthy for you or the environment. If youve gotten a bill months or even years after the procedure or treatment, you will probably still have to pay. You have just run out of storage space. Once scanned and saved, shred the hard copy EOBs. Some practices choose to do this themselves, while others outsource the work to a professional shredding company. Providers must have a medical record system that ensures that the record may be accessed and retrieved promptly. You do need to save them and not just for legal reasons, but also in case you need to reference them in the future. Ensure that the facility you choose is secure and close enough for easy access. This is true even if the patient whose records youre getting rid of is deceased. Regarding the new 10 year record retention period, when does this go into effect and does this start at the initial visit of the patient or at the effective date of the law? In general, clinical and financial records, as well as radiographs, consultation reports, and drug and lab prescriptions must be maintained for at least ten years after the date of the last entry in the patients record. However, if you have the capability, you can scan the superbills and destroy the paper copies. Floor Coatings. A: Yes, most experts suggest you keep your EOBs for at least a year. I also work closely with our Forms Design Anaylist. Paperwork can be such a headache. Is it ok to file documents in different files? Something to keep in mind is that you should choose an organizational method that works well for you. I have always been taught that although the information belongs to the patient, the physical chart belongs to the physician. //